The United States Institute Of Peace Needs A Program Assistant

The United States Institute of Peace (USIP) prevents, mitigates and resolves violent conflicts around the world by engaging directly in conflict zones and providing analysis, education and resources to those working for peace.

Job Qualification: 

  • Applicants must be U.S. citizens or nationals of countries listed in a U.S. Collective Defense Arrangement per the Department of State. To see a list of those countries, go to http://www.state.gov/s/l/treaty/collectivedefense/index.htm.
  • Bachelor’s degree (Masters preferred) in international relations or related field.
  • Two (2) or more years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.
  • Knowledge of nonviolent action, social movements, and aid to civil society.
  • Excellent writing skills.
  • Familiarity with budgets.
  • Strong skills in the Microsoft Office Suite, particularly MS Word, MS Outlook, and MS Excel is required. Strong computer skills in database usage is preferred.
  • Strong time management skills with the ability to prioritize work and meet deadlines.
  • Experience organizing conferences and meetings, making domestic and international travel arrangements preferred.

Job Functions: 

  • Develops, edits, and updates Nonviolent Action program informational items for internal USIP staff members and external guests (e.g., web content, project pages, special reports, fact sheets, etc.).
  • Conducts program-related research and writing related to nonviolent movements and external actor roles.
  • Maintains program databases, files, and contacts. Runs reports.
  • Assists the program staff in setting up administrative procedures for projects by establishing filing systems, logs, mailing lists, etc.
  • Schedules meetings and activities.
  • Responds to questions regarding general research project programmatic procedures and standards.
  • Completes special assignments as needed.

B.    Procurement, Finance, Budget and Travel Support:

  • Manages contract execution including requisitions, invoice and expense processing, and payment monitoring.
  • Generates routine budget and financial reports to help monitor program budget.
  • Helps reconcile the budget of program by inputting transactions correctly, obligating funds, processing travel vouchers and reimbursements, and tracking the budget using financial software.
  • Provides contract management support activities, including drafting the initial contract proposal language, completing the USIP contract template, processing invoices, and monitoring payment of contractor services.
  • Completes administrative travel processes for domestic and international travel. Processes travel authorizations, advances, cash request, vouchers and reimbursements.

C.  Event Planning:

  • Coordinates all logistical arrangements for program events, including reserving rooms, developing invitations, monitoring RSVPs, ordering food and supplies, arranging room set-up, and serving as the main point-of-contact for attendees.
  • Develops promotional and informative descriptions of events for internal USIP staff members and external guests.
  • Coordinates domestic and international travel and overnight accommodations for event participants.

How To apply: Applications are submitted online.

For more information, visit the official site.